Privacy Policy
Last updated: October 2, 2025
1. Who We Are
Mailsink ("we", "our", "us") operates an online service that helps customers automatically save and organize their emails into Notion databases and Airtable bases ("Service").
2. Scope & Age Limit
This Policy explains how we handle information we receive from individuals (“Users”) who visit or use the Service or otherwise interact with us.
The Service is intended for adults only; you must be at least 18 years old to create an account or submit data.
3. Information We Collect
| Category | Examples (non-exhaustive) | Source |
|---|---|---|
| Account details | Name, email address, password hash | User-supplied |
| Email & integration data | Email content, attachments, sender/recipient addresses, email metadata, Notion/Airtable connection tokens | User-supplied & automated |
| Technical & usage data | IP address, browser type, device identifiers, interaction events | Automated |
| Cookies & similar tech | Session token, analytics identifier, preference flags | Automated |
3.1 Cookies & Tracking
Mailsink uses:
- Essential cookies – required for login and security; set automatically.
- Analytics cookies – help us understand product usage; disabled until you accept the banner if you are in the EEA/UK.
Most browsers let you delete or block cookies; this may affect functionality.
4. How & Why We Use Data
- Provide & maintain the Service (account creation, email processing, integration with Notion/Airtable)
- Process and route emails to your designated Notion databases or Airtable bases
- Communicate regarding support, security alerts, and product updates
- Improve & secure the Service (debugging, analytics, abuse prevention)
- Comply with law or enforce our Terms
Legal bases (where applicable): contract performance, legitimate interests, and, where required, consent.
5. Sharing & Transfers
We share data only as needed with trusted subprocessors:
- Hosting & edge infrastructure (Cloudflare, AWS, Google Cloud)
- Integration platforms (Notion, Airtable) – to deliver emails to your configured destinations
- Email infrastructure, analytics, and payment processors (current list at
/subprocessors)
All vendors are bound by confidentiality and data-processing agreements. Data may be transferred internationally and protected by standard contractual clauses or equivalent safeguards.
6. Retention
We process and forward emails in near real-time. Email content is retained temporarily for delivery and troubleshooting purposes (typically 7-30 days), then automatically deleted. Account and billing records are retained as required by law or our legitimate business needs.
7. Your Rights
Depending on your jurisdiction, you may request to access, correct, delete, or export your personal data, or object to certain processing. Contact us as shown in §9. We will respond within the legally required timeframe.
8. Security
We apply industry-standard safeguards, including encryption in transit and at rest, access controls, and periodic security reviews. However, no system is 100 % secure.
9. Contact
Email support@mailsink.app with any privacy questions.
10. Changes
We may update this Policy from time to time. We will post the revised version and, if changes are material, notify users at least 30 days in advance.