MailSink LogoMailsink

Track receipt and invoice emails without manual entry

Forward finance emails once and Mailsink saves the vendor, amount, date, and attachment in your workspace. Start there, then use the same workflow for lead emails and newsletters when you are ready.

Start freeSee the workflow

Works with

Notion
Airtable
Google Sheets
Google Drive
Example workflow

See what one forwarded receipt becomes

Start with one real receipt or invoice email. Skip the rules builder, skip the setup maze, and see exactly what lands in your workspace.

Forwarded receipt email
Your March receipt from Studio Pixel
Studio Pixel <receipts@studio-pixel.com>

Thanks for your purchase. Your card was charged EUR 13.69 on 2026-03-14. Receipt and invoice attached below.

Receipt fields extractedAttachment preservedReady for finance review
Saved result
Receipt Tracker
Merchant
Studio Pixel
Amount
13.69
Currency
EUR
Receipt Date
2026-03-14
Receipt Number
2507-0235
The full email and receipt attachment stay with the record, so weekly bookkeeping starts from a clean entry instead of copy-paste.

Why this clicks on the first try

Start with one workflow that matters

Begin with Receipt Tracker, Invoice Tracker, or Lead CRM instead of building a parser from a blank form.

Use the inbox you already trust

Gmail, Outlook, Superhuman, Apple Mail, and anything else that can forward an email can work with Mailsink.

See value on the first email

Connect your workspace, create the inbox, forward one real email, and watch the structured result appear where your team already works.

How it works

Connect a workspace, create an inbox, and forward one real email. The saved result shows up where your team already works.

1

Connect your workspace

Authorize the place where you want forwarded emails to appear.

Start by connecting Notion or Airtable with secure OAuth so Mailsink can create the destination records and keep the workflow simple.

2

Choose a workflow inbox

Pick a preset like Receipt Tracker, Invoice Tracker, Lead CRM, or Newsletter Knowledge Base.

Each inbox gets its own private @in.mailsink.app address plus preset fields for the workflow you selected.

3

Forward your first real email

Send one receipt, invoice, lead email, or newsletter to your inbox address and see the result in your workspace.

Mailsink preserves the email content, metadata, and attachments, then fills the workflow fields so you can review the result immediately.

Choose the workspace where the result should land

Build workflow inboxes in Notion
Use Notion when you want rich pages, flexible databases, and a clean home for receipts, invoices, newsletters, and other forwarded emails.
Notion

Emails → Notion Pages

Start with Notion
Build workflow inboxes in Airtable
Use Airtable when you want structured rows for receipts, invoices, leads, and operational email workflows with cleaner tables and reporting.
Airtable

Emails → Airtable Rows

Start with Airtable

Start with one workflow that pays off fast

Pick the email workflow that already wastes time every week, then prove it with one forwarded email.

Receipt & Invoice Tracker
Capture vendors, totals, dates, and attachments from finance emails without manual entry or weekly copy-paste.
receipt trackerinvoice inboxbookkeeping
See finance workflow
Newsletter Knowledge Base
Save newsletters as structured records you can search later instead of starring and forgetting them in your inbox.
newsletter archiveknowledge baseresearch inbox
See newsletter workflow
Lead CRM
Turn inquiry emails into clean CRM records with contact details and message context already mapped.
lead capturecrm inboxinbound sales
See lead workflow

What every saved record keeps for you

Workflow presets

Start with a clear workflow instead of creating the whole schema and extraction setup yourself.

Personal sink addresses

Every inbox gets its own private forwarding address so testing and routing stay simple.

Complete metadata capture

Subject, sender, recipients, timestamps, body content, and links stay attached to the saved record.

Attachments included

Files travel with the email so receipts, invoices, and source documents stay available in the workflow.

Works with your inbox

Gmail, Outlook, iCloud, Superhuman, and anything else that can forward or BCC email.

AI field extraction

Fill your Notion or Airtable properties with the useful structured fields you actually care about.

Now in Beta

AI Summaries

Stop copying and pasting from emails. Let AI automatically extract structured data and populate your Notion database.

1
Define Fields
Tell the AI what data to extract: vendor names, amounts, dates, or any information in your emails.
2
Email Arrives
AI analyzes the content, subject, and attachments to find the information you need.
3
Auto-Populate
Extracted data fills your Notion properties automatically in seconds.
Works with Email Attachments
AI reads and extracts data from any file type attached to your emails
PDF Documents
Invoices, contracts, reports
Images
Screenshots, receipts, photos
Text Files
CSV, logs, plain text
Invoice Processing
Extract vendor names, amounts, due dates, and payment terms automatically.
AccountingFinanceAutomation
Customer Support
Pull customer names, issue types, and priority levels from support emails.
SupportTicketsCRM
Order Management
Capture order numbers, shipping details, and customer information instantly.
E-commerceFulfillmentTracking

Loved by individuals and teams

"I forward all invoices and receipts, and now my finance DB in Notion auto-fills vendor, date, and amount. Saving hours on bookkeeping."

MD
Marcus D.
Finance Lead

"Since using this tool, every client email—along with attachments—lands directly in my project pages. No more lost threads or scattered files. My workflow finally feels seamless."

EG
Emma G.
Project Manager

"Support requests used to slip through cracks. With emails saved in a thread-aware DB, I always see the full conversation and know who responded last."

LK
Leah K.
Customer Success

"As a small agency, we now have a complete email history per client inside our workspace. It's our single source of truth—no more hunting through inboxes."

RM
Rafael M.
Agency Owner

Transparent pricing

Trial
$0
  • 100 emails/month
  • 5 connections
  • 10 inboxes
  • AI Summaries (Beta)
  • Attachments up to 5MB
Start free
Most Popular
Premium
MonthlyAnnual
$9.99/mo

Save $20.88/year

  • 10,000 emails/mo
  • Unlimited number of inboxes
  • Unlimited Notion connections
  • Unlimited Airtable connections
  • Unlimited Google connections
  • AI Summaries (Beta)
  • Attachments up to 25MB
  • Email Support
Start free

Frequently asked questions

Start with one finance inbox and prove the workflow

Connect your workspace, create a receipt or invoice inbox, and forward one real email to see the saved result. No credit card required.

Start free